The Village at Columbine Valley HOA Board Meeting
Meeting date: April 3rd, 2012 The meeting ran from 6:30 PM to 8:00 PM. In attendance; Jim Roller, Jeff Brooks, Jan Ford, Nancy Howard, Not in Attendance; Corey Siegel, Jim Howard
Meeting called to order
President’s Report – Jim Roller
- Job Description of the President was discussed, and we agreed upon basic roles and responsibilities.
- Additional Board member job descriptions will be discussed at the next board meeting.
- A few corrections need to be made to the notes from the last meeting.
- Minutes from last meeting were accepted after changes were made. Jeff moved, Nancy seconded all ayes
Treasurer Report – Jim Howard (Presented by Nancy Howard)
- Treasurer reported that all but 12 dues have been paid in full. Two notes were received w/payment and were pleased with the website and the direction of the HOA.
Architectural Review – Jeff Brooks
- #4 Columbine Lane is preparing to do extensive renovations that will last roughly 6 months. Jeff sent approval letter to architect.
Website and Email Update – Jeff Brooks
- Website is up to date.
- Roughly 37 residents are signed up with our email service.
- A plan was put in place to send out an early agenda to resident via email. The overall goal is to allow residents a simple way to communicate topics they’d like the board to address for our community.
- Jeff will research putting covenants on searchable PDF
- All board members will review covenants again to become more comfortable need to be more familiar w/covenants.
Landscape and Maintenance – Cory Siegel
- No report, Corey unable to attend
Old Business:
Town Hall outside lighting is vastly improved from what we have noted in the past and appears to be quite adequate. Also, a memo from the police department points out that a video surveillance system has been installed at the Town Hall to protect against vandalism. It does include night vision recording. No discussion needed on this item – just informative to close the exterior lighting issue.
New Business:
- Confirmed that all meeting dates are still good.
- July 17 is a conflict for the meeting room. An alternate meeting site is necessary if this date is still good.
- October 2 in the Town Hall meeting room.
- We need to meet the necessary quorum of 3 Board Members to attend each meeting.
- A resident Rebecca Dorch and her daughter-have requested permission to have chickens as pets at 8 Village Court. This topic will be on the agenda for July meeting.
Summer Party and Garage Sale
- Jim Roller will work with near by HOA’s to find out if June 23rd will work for the date of the garage sale.
- We are going to survey the neighborhood to determine if residents would rather have the summer BBQ on a weekday evening or a Saturday.
Alternate Board Member
- Discuss possibility and need of an alternate board member. Nancy Howard is willing serve and does attend meetings. She is aware of the needs of the board and community.
- Nancy Howard was voted in as an alternate member of the board. Alternates can vote but their vote is limited to one vote per household.
- Seconded by Jeff Brooks and accepted by entire Board members
Jim Roller adjourned meeting.