Village HOA Board Meeting
July 18, 2018
Location: 8 Columbine Ln.
Call to order @ 7:00pm
In attendance: Jeff Brooks, Adam Green, Tiernan McKay, Mimi Kuchman, Damian Baldridge
Treasurer Report
Mimi Kuchman, Treasurer
- Collected most HOA dues.
- 4 people haven’t paid.
- We are looking at option to put lean on homes for delinquent residents.
- We are going to strengthen the verbiage in the covenants to be able be more actionable.
- We will come up with a communication plan for dues and past dues that will be consistent each year including a standard cure notice at 24 months past due.
- Haven’t received lottery funds yet.
- Current balance: $10,089.09
Landscaping/Maintenance Report
Willi Taylor, Groundskeeper (via email)
- Town of CV provided funds for east entry way. It is complete
- West entrance is still not complete.
- “Pocket park” cleanup is complete.
- Lights ordered for west entrance.
- 11 Middlefield and 5 Middlefield need to address aged/downed trees. A letter will go out.
- Will acquire all-inclusive bid for mowing, trimming, weeding, etc…
- Communications regarding maintenance will come from President or Secretary from now on.
- Dutch Creek will be checking the electrical on entrances.
Architectural Report
Adam Green, Design Review
- Provided updated on all requests for architectural review: 9 residents properly submitted and updated their home exteriors
- 17 Village Drives needs letter to address mismatched garage doors and several other residents need letters regarding upkeep of front landscape.
New Residents
- Welcome baskets have been delivered to 2 new residents on Middlefield.
Covenants
- Damian Baldridge provided legal assistance for the review/update of the HOA covenants.
- He will edit draft and present updates ASAP.
New Business:
- Tiernan McKay, Secretary, will be stepping down from the Board.
- Communication regarding restructuring of Board member positions/openings will go out to community.