Meeting Notes October 17, 2017

The Village HOA Board Meeting

Oct 17, 2017

At the residence of Willi Taylor, 10 Columbine Lane

All Present: Jeff Brooks, Willi Taylor, Mimi Kuchman, Adam Green, Tiernan McKay

Called to order @ 7:25

Financial Report

There is still one past-due HOA fee. The HOA will lien after two years on non-payment.
Dues notices will be sent out in December as an official bill.
The Board will work on updating the resident database.

Discussed ongoing unapproved changes to exteriors.
Regarding new requirements for design review/fine program, residents have 60 days to comply with HOA requirements/correct any issues. Should a fine be assessed and not paid, the HOA will place a lien on the property with an interest rate of 5% annually.
9 Village Dr sent preliminary plans for review.
No other requests.

Downed branches in pocket park have been removed.
Estimate for pocket park trees ~$1600 (cottonwood and box alder). Probably scheduled for spring.
Xcel trimming trees along Platte.
Bulbs replaced on entrances.
Blowing out sprinklers soon.
East entrance: landscaper wants to redo. Will provide estimate in spring.
There are 2 downed trees in the Nevada Ditch. It is the homeowners’ responsibility to remove.
Willi to craft letter regarding downed trees.

HOA receives $2000 for neighborhood entries.
Mimi Kuchman (P&Z Board member) requested that the trustees increase the entry budget to include east entries along Middlefield. This request will go to Trustees as a ‘note’.
There is a bit of a construction mess from Wilder Lane in the corner behind the Maxwells. The Town is aware.
The Board would like to reserve town hall once a year (January, proposed) to invite all residents to attend meeting. All residents are invited to attend any and all meetings throughout the year.
Christmas party. We are reaching out for a venue in the neighborhood. Scheduled for Dec 1. Mimi and Tiernan to handle catering.
West entrance update: Jeff Brooks had a breakfast meeting with Mayor Richard Champion regarding our west entrance. There is a clear concern over cut-through and traffic at the Platte/Village intersection. The Board needs to come up with several plans to present for approval. Littleton Fire and Police need to approve first. Options include gating the entrance, erecting a breakaway wall, modifying so that it is an exit only, creating a pedestrian path to enable crossing of Platte. The Board believes this is a quality of life and a safety issue and plans to proceed with addressing the concern. Resident feedback is welcomed.
The covenant updates are complete and are in final legal review. They will be sent to residents upon completion of this review.

Meeting adjourned @ 10:58 pm.